Evaluate Existing Internal Knowledge Bases

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Evaluate Existing Internal Knowledge Bases

Existing project management systems offer three different inputs into the knowledge base:

Datasets. All datasets will be transferred to the knowledge base.
Data structures. Well-designed interfaces and well-normalized data storage structures can be used in the knowledge base design.
Application components. Existing project management tools might be included in the knowledge base system.

All instances of current and past online project management data must be identified. In each case, the dataset, data structures, and application components must be evaluated. These evaluations define the work to be done to incorporate current project management information and information systems into the project management knowledge management system.

The table in the Knowledge Base Execution Plan holds a summary list of all project management systems to be evaluated. The actual evaluations can be performed using templates from the Database Execution Plan and the Software Execution Plan.

Here is a partial example of the List of Internal Knowledge Base Components.

List of Internal Knowledge Base Components To be included in Project Management Knowledge Central 3/1/2010
ID #	Name	Type	Started in use	Ceased Operation	Dataset evaluated	Data structures evaluated	Application Components Evaluated	Links
KBC-01	Dept F. PM Files	Paper files	6/1985	6/2007	Yes	n/a	n/a	KBC-01 eval.doc
KBC-02	Dept C. PM system	Software – MS Project	3/2000	11/2007	Yes	In Progress	In Progress	KBC-02 eval.doc
KBC-03	PMO RDBMS	Electronic system	6/2007	STILL ACTIVE	Yes	Yes	In Progress	KBC-03 eval.doc

 
 


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