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Evaluate Existing Internal Knowledge Bases

03 April 2009

Evaluate Existing Internal Knowledge Bases

Existing project management systems offer three different inputs into the knowledge base:

Datasets. All datasets will be transferred to the knowledge base.
Data structures. Well-designed interfaces and well-normalized data storage structures can be used in the knowledge base design.
Application components. Existing project management tools might be included in the knowledge base system.

All instances of current and past online project management data must be identified. In each case, the dataset, data structures, and application components must be evaluated. These evaluations define the work to be done to incorporate current project management information and information systems into the project management knowledge management system.

The table in the Knowledge Base Execution Plan holds a summary list of all project management systems to be evaluated. The actual evaluations can be performed using templates from the Database Execution Plan and the Software Execution Plan.

Here is a partial example of the List of Internal Knowledge Base Components.

List of Internal Knowledge Base Components

To be included in Project Management Knowledge Central

3/1/2010

ID #

Name

Type

Started in use

Ceased Operation

Dataset evaluated

Data structures evaluated

Application Components Evaluated

Links

KBC-01

Dept F. PM Files

Paper files

6/1985

6/2007

Yes

n/a

n/a

KBC-01 eval.doc

KBC-02

Dept C. PM system

Software – MS Project

3/2000

11/2007

Yes

In Progress

In Progress

KBC-02 eval.doc

KBC-03

PMO RDBMS

Electronic system

6/2007

STILL ACTIVE

Yes

Yes

In Progress

KBC-03 eval.doc


 
 


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